Welcome to CatalysFit! This comprehensive guide will help you master every feature of the platform — from managing clients to generating AI-powered workouts.
👋 1. Introduction
What is CatalysFit?
CatalysFit is an artificial intelligence platform built for personal trainers. It automates workout creation, periodization, client tracking, check-ins, physical assessments, and much more.
One-time payment model — no subscriptions or monthly fees. Pay once and get full access to the platform.
What you can do:
• 🏋️ Generate personalized AI workouts
• 🎬 1,358+ exercise library with GIF demos + custom exercises
• 🎥 Upload your own demo videos for exercises
• 🎤 Dictate notes and restrictions by voice (works on iPhone)
• 🏠 Per-student equipment profile (gym, home gym, bodyweight)
• 🔗 Student portal with unique link (no account needed)
• 📊 Track student progress via check-ins
• 🎯 Set and track student goals
• 📅 Manage your session schedule
• 📋 Create periodization macrocycles
• 📐 Record physical assessments and progress photos
• 💰 Track payments and generate receipts
• 🔔 Real-time notifications
• 🌍 Multi-language (PT, EN, FR, ES)
• 🔐 Google sign-in
• 📈 Generate AI progress reports
🚀 2. Getting Started
Creating your account:
1. Go to catalysfit.com and click "Start Free"
2. Create your account with email and password, or use Sign in with Google for quick access
3. Confirm your email (if you signed up with email/password)
Completing your trainer profile:
After your first login, adjust your settings:
• Timezone — auto-detected, but you can change it manually
• Notification preferences — alerts about student activity
• Notifications — set up alerts about your clients' activity
That's it! Quick and simple setup to get started.
Understanding the dashboard:
The main dashboard shows a summary of your day:
• Sessions scheduled for today
• Pending check-ins
• Active students
• Alerts and notifications
👥 3. Managing Clients
Adding a new student:
Click "New Client" and fill in:
• Name of the student
• Goal — weight loss, muscle gain, conditioning, etc.
• Restrictions — injuries, movement limitations, medical conditions
• Experience level — beginner, intermediate, advanced
• Availability — days and times for training
🎤 Tip: Use voice input! Click the microphone icon to dictate notes, restrictions, and equipment descriptions. Works on all browsers including iPhone.
🏠 Equipment Checklist:
Configure each student's equipment profile:
• Quick presets — Full gym, Home gym, or Bodyweight
• Detailed list — check exactly which equipment the student has access to
• AI uses this information to generate workouts with the correct equipment
Student profile overview:
Each student has a complete page with:
• Personal data and goals
• Equipment profile
• Workout history
• Recent check-ins
• Goals and progress
• Physical assessments and photos
• Payments
Activating/deactivating students:
• Inactive students don't appear in the main list
• Deactivating a student preserves all their history
• You can reactivate them at any time
Check-in links:
Each student has a unique link to fill out weekly check-ins. Send the link via WhatsApp or email — the student doesn't need to create an account.
🤖 4. AI-Generated Workouts
How AI generates workouts:
The AI analyzes the student's complete profile — goal, experience, restrictions, availability, and check-in history — to create truly personalized workouts.
Workout blocks:
Workouts are organized into blocks:
• Warm-up — preparatory exercises
• Main — core workout exercises
• Cool-down — stretching and relaxation
• Supersets — paired exercises
• Circuits — exercises in sequence
Editing workouts — YOU have FULL control:
The AI is a powerful starting point, but you're the boss. You have absolute control over every detail of the workout:
• Swap any exercise — for suggested alternatives or for entirely custom exercises you create yourself
• Sets, reps, and weight — adjust volume however you like
• RPE / RIR — fine-grained intensity control
• Tempo — movement cadence (e.g., 3-1-2-0)
• Rest — rest time between sets
• Coaching cues — personalized instructions for the student
• Substitutions — alternatives for each exercise
• Add or remove entire blocks — build whatever structure you want
• Reorder blocks and exercises — drag to reorganize
• Create exercises from scratch — you're not limited to what the AI suggests
The AI accelerates your work, but the final workout is 100% yours.
Approving and sending:
1. Review the AI-generated workout
2. Make necessary adjustments
3. Click "Approve" to save
4. Send to the student via WhatsApp, email, or link
Export:
• 🖨️ Print / PDF — formatted version for printing
• 📋 Copy text — text format to paste into WhatsApp or email
📋 5. Macrocycles & Periodization
What are macrocycles?
Macrocycles are long-term training plans (typically 8-16 weeks) divided into phases with specific objectives.
How AI creates periodized programs:
The AI analyzes the student's goal and creates a complete program with:
• Progressive phases — each phase with a different focus
• Volume and intensity — automatically adjusted per phase
• Deloads — scheduled recovery weeks
Viewing and managing phases:
• See the full macrocycle overview
• Navigate between phases
• Generate specific workouts for each phase
• Track progress at each stage
📅 6. Schedule
Creating sessions:
• Click on a date in the calendar or use the "New Session" button
• Select the student
• Choose date and time
• Add notes if needed
Linking workouts to sessions:
When creating or editing a session, link an approved workout. The student will see the workout on the scheduled date.
Session statuses:
• ✅ Completed — session done
• ❌ No-show — student didn't attend
• 🚫 Canceled — session canceled
Filtering:
• By specific student
• By status (completed, no-show, canceled, scheduled)
• By date range
Views:
• 📅 Calendar — monthly/weekly view
• 📋 List — sessions in chronological order
iCal sync:
Export your schedule to Google Calendar, Apple Calendar, or any iCal-compatible app. Go to Settings → Schedule to copy the sync link.
📊 7. Check-ins, Client Portal & Goal Tracking
🔗 Student portal:
Each student has a unique link to access:
• Assigned workouts with full details
• Weekly check-in form
• Progress tracking and goals
• The student doesn't need to create an account — they access everything via the link
How check-ins work:
1. The student receives the link (via WhatsApp or email)
2. They fill out the weekly form — no account needed
3. You receive the data automatically on the platform
Data collected:
• 😴 Sleep — hours and quality
• ⚡ Energy — perceived level
• 😊 Mood — emotional state
• 🤕 Pain/Discomfort — affected body areas
• 📋 Workout adherence — how many sessions the student completed
AI-powered summaries:
The AI analyzes check-ins and generates smart summaries, identifying:
• Sleep and energy patterns
• Mood trends
• Signs of overtraining
• Adjustment suggestions
🎯 Goal tracking:
Set goals for each student and track progress:
• Weight, measurement, performance goals
• Progress visualization over time
• Students can view their goals on the portal
Progress monitoring:
Use the check-in history to track student progress over time through visual charts.
📐 8. Physical Assessments
Recording measurements:
Record student body measurements:
• Weight, height, BMI
• Circumferences (arm, waist, hip, thigh, etc.)
• Skinfolds
• Body fat percentage
📸 Progress photos:
Record before/during/after photos for visual tracking:
• Take and store photos at different milestones
• Compare visual progress side by side
• Great for motivating students and showing concrete results
Tracking over time:
Compare previous assessments with current ones using progress charts.
AI analysis:
The AI analyzes assessment trends and provides insights on:
• Progress toward the goal
• Areas needing attention
• Suggestions for program adjustments
💰 9. Financial Management
Recording payments:
For each student, record:
• Payment amount
• Due date
• Date received
• Payment method
Generate receipts:
Generate professional receipts for your students with one click.
Payment history:
View each student's complete history and your overall earnings summary.
Overdue payment alerts:
Receive notifications when a payment is overdue.
Financial overview:
Track your monthly revenue, pending payments, and history in a dedicated dashboard.
📈 10. AI Reports
Generating progress reports:
The AI compiles student data and generates comprehensive reports including:
• Check-in trends (sleep, energy, mood)
• Workout adherence
• Physical assessment progress
• Progress toward their goal
How to use with students:
Reports are great for:
• Keeping students motivated
• Justifying program changes
• Follow-up meetings
• Showing concrete results
📚 11. Exercise Library
Browsing the exercise database:
CatalysFit includes a library of 1,358+ exercises with GIF demonstrations, categorized by:
• Muscle group
• Equipment required
• Exercise type (strength, cardio, mobility)
⚡ Important: The AI has access to THOUSANDS of exercises — far more than what's listed in this library. When the AI generates workouts, it draws from a vastly larger database. The library is your personal reference for browsing, adding custom exercises, and organizing favorites. The AI is not limited to it.
Adding custom exercises:
Create your own exercises with:
• Name and description
• Target muscle group
• Equipment required
• Execution instructions
🎥 Trainer video upload:
Upload your own demo videos for any exercise:
• Supported formats: mp4, webm, mov
• Students see your videos directly in their workouts
• Replace or complement default GIFs with your own content
• Perfect for showing specific variations or form corrections
⚙️ 12. Settings
Profile:
• Configure your timezone (auto-detected, manually adjustable)
🔐 Google sign-in:
• Sign in with your Google account for quick and secure access
• No password to remember
• Works alongside email/password login
🌍 Multi-language:
The platform is available in 4 languages:
• 🇧🇷 Português
• 🇬🇧 English
• 🇫🇷 Français
• 🇪🇸 Español
Notifications:
• Enable/disable email alerts
• Configure which notification types you want to receive
Data export:
• Export student data
• Download workouts as PDF
Account:
• Change email and password
• Manage your license
💡 13. Tips & Best Practices
To get the most out of CatalysFit:
• 🎯 Start with 1-2 students to learn the platform before migrating everyone
• 👀 Always review AI-generated content before sending — you're the expert
• 📋 Use weekly check-ins — the more data, the better the AI personalization
• 📐 Do regular assessments — consistent data improves recommendations
• 🔔 Set up notifications to track client activity
• 🔄 Take advantage of macrocycles for long-term planning
• 💬 Send workouts via WhatsApp using the "Copy text" function
• 📊 Share reports with students to keep them motivated
• 🎤 Use voice input to fill in data faster — works even on iPhone
• 🎥 Upload your videos for exercises you want to demonstrate your way
• 🏠 Configure equipment for each student for more accurate workouts
CatalysFit — catalysfit.com
© 2026 CatalysFit. All rights reserved.